They might not be lawyers, but procurement teams are increasingly asked to take on legal tasks like reviewing contracts, spotting risk, and negotiating terms. When legal support is limited, the choice is to wait or try to self-serve.

That’s where things start to break down. Processes haven’t kept pace with this reality. Reviews take too long. Compliance steps are missed. Legal teams are overstretched. And business momentum slows as contracts stall.

LEGALFLY helps bridge the gap. It gives procurement teams the tools and guidance to handle routine legal work with confidence. It flags risks, rewrites clauses, explains its reasoning and tracks every change, so non-legal professionals can move faster, with the right guard rails in place.

What’s currently slowing procurement down?

Procurement today is legal by default. Whether buying software, infrastructure or services, every deal involves contracts, clauses and compliance checks. Friction often starts before a supplier is even selected, then builds quickly.

Teams are under pressure to move fast but are expected to take on legal tasks without legal training. When support is limited, the choice is either to wait or try to self-serve with little guidance. This slows everything down and introduces risk.

1. Legal review blocks progress

Even before selecting a vendor, legal review is needed as part of the exceptions and clarifications process. For Procurement teams, this means multiple legal reviews for each bid, while managing multiple bids at any one time. Five rounds of edits per vendor is common. This delays supplier selection and slows down decision-making.

2. Speed is essential but legal is slow

Procurement teams are targeted on reducing lead times for procuring new goods and services. Legal review is the main bottleneck. In-house counsel is overloaded. Law firms are costly. Manual review does not scale.

3. Legal edits need translation

Procurement often rewrites legal comments so that they are easier to understand for the supplier. This takes time and introduces risk. Meaning is lost or changed, and errors creep in.

4. Compliance is hard to track

Procurement is responsible for licensing, IP, data use, tariffs and ESG checks. Rules vary by jurisdiction and change frequently. They are buried in dense PDFs. Missing one can be costly, and suppliers usually notice first.

5. Final contract review carries risk

Once a vendor is selected, the contract must be right. A missed clause or outdated regulation can create financial or legal exposure. These checks are important but often rushed.

6. Post-signing checks are missed

Quarterly reviews are expected to confirm compliance, flag changes and keep suppliers accountable for their obligations. In practice, they are often delayed or skipped. There is not enough time. Issues surface only when suppliers raise them. 

7. Existing tools do not go far enough

Generic AI and contract platforms were not built for legal nuance. They highlight words, not meaning. Procurement teams need insight, not just indexing.

If these issues sound familiar, LEGALFLY can help

LEGALFLY is a legal AI workspace built to support the contracting pressure procurement teams face every day. Its specialised agents break legal work into clear, clause-level tasks, from review and redraft to comparison, query and monitoring, and complete them with speed and accuracy.

Procurement teams use LEGALFLY to self-serve confidently, knowing every output aligns with company standards. Legal teams set the rules, and LEGALFLY enforces them, giving procurement the guardrails they need to move faster without increasing risk.

Read more: Everything you need to know about agentic AI for legal work

But the real challenge isn’t just speeding up redlines or extracting clauses. It’s building workflows that combine legal oversight with business agility. That requires more than a one-off tool. Instead, it takes a structured platform that supports cross-functional teams and allows non-lawyers to act with confidence.

That’s what LEGALFLY was designed to do. It breaks down legal work into specific tasks and handles each with a dedicated “agent”, a feature trained to complete a particular job. These agents help review, compare, draft, or check legal content faster and more consistently.

Here’s how procurement teams are using it:

Faster redlines across multiple vendors

Upload a vendor’s exclusions list. The Review Agent flags risks, redlines clauses, and explains every change. Comments are written in plain English, ready to send. There’s no need to reword legal input or wait for counsel.

Read more: How to use AI for contract review and analysis: a LEGALFLY guide

Parallel review of bids at scale

With the Multi-Review agent, procurement teams can run the same compliance playbook across supplier documents. LEGALFLY checks each one for missing clauses, outdated terms, or regulatory gaps, cutting days of manual work into minutes.

Clear answers from complex documents

Need to check a delay penalty or warranty term buried in a 90-page agreement? Just ask. The Discovery Agent  finds the relevant clause and shows the original wording. No scrolling. No searching.

Side-by-side contract comparisons

LEGALFLY’s Compare agent checks a vendor’s contract against your preferred template. It shows where terms are stronger, weaker, or outside standard limits. Ideal for deciding who makes the shortlist.

Smarter template creation

Turn any contract into a dynamic template in Word. The Draft Agent identifies variables and adds clause logic, such as showing different terms by jurisdiction or deal size. It can autofill details from emails or meeting notes to speed up drafting.

Compliance that continues post-signing

LEGALFLY’s Legal Radar monitors regulations and flags when your contracts fall out of step. Set up periodic checks so compliance issues are found by your team and not your suppliers.

Self-serve tools for non-legal teams

Procurement teams use LEGALFLY to handle early-stage legal reviews safely. All edits are tracked. Legal is looped in only when necessary. This shortens review cycles and frees up legal capacity.

Privacy and control by default

As AI enters legal and procurement workflows, data security becomes more important than ever. That’s why LEGALFLY anonymises every file before processing and never sends client-identifiable information to large language models. For enterprises with stricter controls, the platform can even be deployed on-premise. In an environment where legal teams are accountable for both speed and safeguards, this kind of architecture is becoming non-negotiable.

No new systems to learn

LEGALFLY works inside Microsoft Word, SharePoint, and soon Outlook and Copilot. Procurement teams can redline contracts from email attachments or shared folders without switching platforms.

What to ask legal AI providers if you are considering them for procurement

If you start looking into legal AI, you’ll find that not all legal AI tools are designed for procurement. Some only highlight text. Others require legal teams to do most of the work. The right solution should help you scale reviews, reduce legal risk and give non-legal users confidence to act.

If you are evaluating providers, here are the key questions to ask. We have included how LEGALFLY answers each one to help you benchmark your options.

1. Can non-legal teams use it with confidence?

Procurement teams need to move quickly, often before legal has time to review every draft. Can the platform support business users safely without compromising quality?

LEGALFLY gives non-legal teams structured tools with clear guidance. Edits are tracked, explanations are written in plain English (or the language you work in), and legal stays in control.

2. Does it handle large volumes of documents?

Many tools perform well on a single document but cannot scale. Ask whether the platform can manage dozens or hundreds of contracts at once.

LEGALFLY was designed for high-volume workflows. The Multi Review agent checks entire sets of vendor contracts against your compliance playbooks in one go.

3. How clearly does it explain what it is doing?

Clause rewrites are only helpful if people understand them. Can the AI explain the risks it finds and the changes it makes?

LEGALFLY flags issues and rewrites clauses with transparent explanations, so business teams understand what changed and why.

4. Can it follow our contract standards and compliance rules?

Generic templates do not reflect your business. Ask whether the tool works with your playbooks, preferred terms and clause logic.

LEGALFLY adapts to your existing documents and standards. It uses your templates, fallback terms and review logic rather than generic ones.

5. Is data fully protected and where is it processed?

Security matters. Ask whether the tool anonymises your documents and where the data goes.

LEGALFLY anonymises all files before they reach the AI. Nothing identifiable leaves your system. For clients with strict needs, it can run on premise.

Read more: Confidence, reliability and validity at LEGALFLY

6. Will it fit into our existing workflows and tools?

If the platform requires learning a new system, adoption suffers. Can teams use it inside Word, SharePoint or Outlook?

LEGALFLY works directly inside Microsoft Word and SharePoint, with integrations for Outlook and Copilot coming soon.

7. Does it help beyond the signature?

Many tools stop at contract signing. Ask whether it supports post-signing compliance and ongoing monitoring.

LEGALFLY’s Legal Radar tracks regulation changes and checks whether your signed contracts are still compliant.

Legal AI brings structure to procurement complexity

With legal AI, procurement gains more than speed: it gets greater control over scale, risk, and regulation, without relying on instinct or workaround.

The shift has already begun. High-volume contracting no longer depends on legal backlogs or templated shortcuts. Workflows now allow for audit, iteration, and oversight. Legal teams stay involved. Procurement leads.

LEGALFLY doesn’t replace legal judgement. It codifies institutional knowledge into usable logic. That means fewer delays, fewer oversights, and more strategic bandwidth.

See how LEGALFLY fits into your workflows.